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CONSTITUION OF THE ECONOMIC CONSULTANCY HOUSE (TECH)

  1. The name of the Organization shall be THE ECONOMIC CONSULTANCY HOUSE, and shall herein after be referred to as the House.
  2. The House shall be a voluntary non profit sharing Non- Governmental Organization.
  3. The Registered office of the House shall be situated at 182 1/5, STANLY ROAD, JAFFNA or at such other place within the Jaffna district as may from time to time be decided by the Governing Councilors of the House.
  4. Objectives for which the House is established are: -
    • The promotion and advancement of Socio- Economic and Technological Development of the North East Province .
    • To provide Consultancy Services to all developmental enterprises for Social, Economic and Technical Development of the people and region.
    • To under take Studies, Research in the fields of Agriculture, Aquatic Resources, Animal Husbandry, Horticulture, all types of Industries Developmental work such as Construction of Tanks and Damps, Irrigation, Highways, Buildings, Transportation, Town and Country Planning, Energy, Health Care, Education, Social Welfare, Relief, Rehabilitation and Reconstruction.
    • To obtain Co-operation and Co-ordinate expertise and Consultancy Services from any source whatever for the better planning of the objectives of the House.
    • To prepare, approve of direct the preparation of Feasibility of Reports, Project Report of any under taken coming within the objectives of the House.
    • To advise, encourage, co-ordinate and monitor all enterprises coming within the objectives of the House whether under taken by any one personally or in combination or as co-operate bodies or by government, non-governmental or other statuary bodies.
    • To exchange and co-ordinate knowledge, information and technology with governments, non-governmental organizations, and international bodies in subjects coming within the objectives of the House.
    • To assist in obtaining finances for particular projects by the preparation of feasibility studies and other resources financial evolution of the projects under consideration for purposes of fuller and better implementation one the objectives of the House.
    • To implement experimental projects which involve High Technology and Beneficial to the promotion of Socio Economic and Technological Development.
    • To introduce village level training program in order to Develop Human Resources.
    • To set up ad-hoc bodies or specialized agencies with suitable personnel to advice, report or provide expertise on specific subjects projects or under taking within the objectives of the House and regulate relations including contracts with such ad-hoc bodies or specialized agencies.
    • To function as trusties of any body (corporate or unincorporated) or person in relation to any matter connected with the objectives of the House for the better and effectual achievements of such objectives.
    • To enter into contractual relation but not for profit with any person or body of persons (corporate or unincorporated) Government or Local Government or Non- governmental Organization and (International bodies for the attainment of the) objectives of the House, such contract being entered into on behalf of the House by the Governing Council.
  5. a) The membership of the House in unlimited. No persons shall be admitted to be a member of the House without – the prior approval of the Governing Council.
    b) There shall be two classes of members – Viz
      1. Life Members
      2. Subscribing Members
    • A life member shall pay a member ship fee of Rs. 1000/=
    • A subscribing member shall pay an annual subscription of Rs. 100/=
  6. The Governing Council as General Manager shall appoint a life member of the House to be in charge of the secretarial services of the House.
  7. Seal- The Common seal of the house.
  8. Month- Calendar.
  9. Year- Calendar Year.
  10. Any person desiring to be admitted to membership of the House must sign and deliver to the House and application for admission on a form prescribed for that purpose by the Council.
  11. A person shall be admitted to membership of the House after the Governing Council, on payment of Rs.1000 and Rs.100, has approved his application as the case may be.
  12. No right or privilege of a member shall in any way be transferable or transmissible, but all such rights and privileges may cease upon the member ceasing to be such, whether by death termination, exclusion, non-payment or otherwise.
  13. All Councilors of the House other than the first Councilors shall be elected at an Annual General Meeting of the House.
  14. The affairs of the House shall be managed by a Governing Council of 12 Councilors appointed or elected from among the life members of the House so that the Council shall consist of representatives from academics, professionals businessmen or administrators who have won recognition for their Governing Council of the House shall constitute 12 life members of the House, out of which 6 will be office bearers while the other 6 will be Consultants.
  15. Any vacancy arising in the Governing Council of the House by death, incapacity or otherwise filled by the Governing Council from among the life members.
  16. Secretary General shall summon all meetings of the House, its ad-hoc bodies or specialized agencies and shall keep and maintain minutes of all meetings of the House, its ad-hoc bodies or specialized agencies.
  17. There shall be elected every three years a Secretary General who is shall attend to day affairs of the House and shall be the Chief Executive Officer of the House.
  18. There shall be elected every three years a Chairman from among the members of the House who shall preside at all meetings of the Governing Council and of the members of the House.
  19. The membership of the House may be terminated by death, incapacity or voluntary resignation approved by the Governing Council.
  20. The Office of the Councilor shall be vacated if the Councilor
    • For any reason ceases to be a member, or
    • Becomes insolvent or bankrupt, or
    • Becomes prohibited from being Councilors by reason of any order, or
    • Resigns his Office by notice in writing to the organization.
  21. The Management of the House is there by vested with the Governing Council and it shall have the power to pay all expenses incurred in registering the House as a corporate body and exercised all such power as required by the constitution to be exercised with the sanction of the members obtained by means of resolution passed at a General Meeting of the House.
  22. The Governing Council may meet and regulate its meeting as it thinks fit. The questions arising at any meeting shall be decided by a majority of votes. In case of an equality of votes the Chairman shall have a second or casting vote. The meeting the Governing Council shall be governed by the Secretary General at the request of the Chairman of the Council or at the request of two Councilors.
  23. The Quorum necessary for the transaction of business at a meeting of the Council shall be 4 Councilors present in person.
  24. The House shall in each year hold a General Meeting as its Annual Meeting in addition to any other meting in that year and shall specify the meeting as such in the notice calling it and not more than 15 months elapse between the date of the one annual General meeting of the House and that of the next. The Annual General Meeting shall be held as such time and place as the Council shall appoint. All General Meeting other than the Annual General Meeting shall be called extra-ordinary General Meeting.
  25. Seven days notice at least should be given (exclusive of the day on which the notice is served or deemed to be served, but inclusive of the day for which notice is given) specifying the place, the day and the hour of meeting.
  26. On a show of hands every member shall have one vote.
  27. In the case of an equality votes, on a show of hands on a poll, the Chairman of the meeting at which the show of hands takes place or at which the poll is demanded, shall be entitled to a second or casting vote. If a poll is duly deemed it shall be taken in such manner as the Chairman direct, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll is demanded.
  28. The General Membership of the House shall meet once in three years to elect the Governing Council for ensuring term of three years.
  29. The funds of the House shall be dependent on subscription from members, donations or grants from other external benefactors, borrowing from lending institutions and Consultancy Service charges.
  30. The Governing Council shall appoint a Supervisory Board consisting of 6 Office members and 3 others drawn from outside and this body shall exercise all the owners that may be delicate by the Council from time to time.
  31. The Governing Council may be resolution appoint 9 members as committee of councilors from its members of such other eminent person in their field as they may deem suitable and delicate any of their powers to any such committee. Any such committee so appointed shall in the exercise of such powers that may be delicate to its conform to any regulation that may be imposed on it by the Council, and such committee may elect its own Chairman.
  32. The General Membership shall appoint auditors.
  33. The House shall cause proper books of accounts to be kept with respect to all sums money received and expended by thee House and the matter in respect of which the receipt and expenditure takes place, all purchases and sales of goods by the House caused to be tabled at every Annual General Meeting a balance sheet and income and expenditure statement (including every document required by law) together with a copy of the Auditors report thereon. Such balance sheet and income and expenditure statement together with the Auditor’s Report thereon must be circulated the members along with the notice of the Annuls General Meeting at which the said balance sheet and accounts are to be tabled. All members entitled to receive notice of the meeting are entitled to receive the balance sheet and statement of accounts and Auditors Reports and other document required by law to be annexed there to.
  34. Liability of members limited.
  35. Every member of the House undertake to contribute to the assets of the House in the event of it being wound up while he is a member or within a year after he ceases to be a member for the payment of the debts and liability of the House contracted before he ceases to be a member and of the cost, changes and expenses of winding up the same and for the adjustment of the rights of the contributor among themselves such amount as may by required not exceeding Rs.100/=.
  36. The income and the property of the House whomsoever derived shall be applied solely towards the promotion of the object of the House and no portion thereof shall be paid for transferred directly or indirectly by they dividends, bonus or otherwise howsoever by way of profit, to the members of the House. Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any officer or servant of the House, or to any member of the House in return for any services rendered to the House.
  37. The constitution herein contain shall not be amended or altered except at the meeting of the House therein at least 75% of the members are present. The majority required to amend or alter any of the constitution shall be a simple majority.